Commodity Procurement Section I Commodity Procurement Section II Support Services Section

Procurement vendor roster

Procurement vendor roster

Direct procurement of drugs by the recipient countries is also possible through IAPSO's e commerce platform.

4. Commercial, procurement and transportation services

Wholesalers collate, store and disburse products.

(b) International procurement of strategic food commodities

The new organizational structure for procurement was commodity based, with the Commodity Procurement Section being organized into various clusters, each being responsible for an identifiable range of commodities.

Trade and commerce, material and technical supplies and purchases

Total operational expenditure incurred by the those missions during the 2004 05 financial year amounted to 1.5 billion.

As part of this exercise, the Procurement Section has also reportedly utilized the vendor roster provided by the Headquarters Procurement Division.

The Procurement Service engaged in a management review of vendor registration in 2004 in cooperation with the United Nations Office for Project Services (UNOPS) and the Inter Agency Procurement Services Office of UNDP, and has joined the United Nations Global Marketplace, the Internet based single gateway for vendor registration.

Current business seminars by UNPD and training initiatives by IAPSO are patently inadequate relative to the task at hand.

(d) Request for brand names at ECLAC trade and brand names were specified in the requisitions, contrary to the provisions of the Procurement Manual (21 cases)

3 bis. The revised article 9 of the Model Law provides that the procuring entity may choose the method by which it will communicate with suppliers or contractors in the procurement process.

It addressed such matters as the issuance of a code of ethics for procurement staff, procurement planning, training, measures to improve lead time, vendor performance reporting and vendor registration.

Most of the organizations currently use e procurement for displaying or posting procurement information on their web sites, including procurement guidelines, and for communicating with suppliers and clients.

The Procurement Service has been taking all possible measures to increase procurement opportunities for vendors from developing countries and countries with economies in transition.

It is also developing a common procurement management system, which will improve vendor data integrity.

Where, however, the procurement officer believes that such a supplier should be invited to tender, then the concurrence of the Chief of the Procurement Division must first be obtained.

Thus, the emphasis was changed to the commodity or service being procured rather than on the location of the office or field mission for which it was being purchased.

In addition, cash purchases from local suppliers would replace international procurement of food ration commodities, thereby supporting local economies.

This restructuring of the Commodity Procurement Section has allowed the removal of one level of supervision in the Procurement and Transportation Division, thus flattening the hierarchy and increasing operational flexibility and responsiveness to procurement demands.

IAPWG meetings held every two years in the developing countries and the business seminars organized in the developing regions by the United Nations Procurement Division (UNPD) appear to have afforded opportunities for increased participation of recipient countries in the procurement business of the United Nations system.

With the exception of IAPSO, which has automated all its procurement stages and processes thanks to its UNWebBuy e commerce platform, all the organizations are still more or less at the e procurement start line.

40. The Board noted that the Purchase and Transportation Section of the United Nations Office at Geneva is currently considering new procurement practices to provide more flexibility for small purchases below an agreed threshold and a volume purchase agreement to supply all other such purchases on the basis of a monthly invoice.

The Procurement Service is also in the process of promulgating a United Nations vendor code of conduct.

Such short mandated periods hindered the efficient procurement of commercial aircraft.

UNPD further contended that it is not possible to equate organizations with a small number of procurement staff that purchase a limited number of commodities on a repetitive basis with an organization that purchases several thousand different commodities and complex services with the same or similar number of staff.

UNPD United Nations Procurement Division

See IAPSO procurement statistics at www.iapso.org.

Decentralization of procurement from the central to the provincial level required training the staff in how to tender with contractors and procure local materials.

Assesses the adequacy and effectiveness of internal controls in procurement, including the system for acquisition, registration of vendors, bidding process and award of contracts.

In such cases, the procurement sections would resort to pre qualified or known suppliers for the requisitioned goods and services.

The web sites are generally linked to those of other procurement services within the United Nations system as well as to the United Nations Global Marketplace, formerly Common Supply Database, maintained by IAPSO.

An enterprise may select suppliers or carry out bulk purchase in a tender offerings manner.

Procurement opportunities for vendors from developing countries and countries with economies in transition

The delays in processing of requisitions resulted in rush purchases without providing adequate opportunity for competition among a wide range of suppliers.

With regard to the establishment of a supplier review committee, it is the position of the Administration that, given the volume of procurement activities at ESCWA and the fact that the procurement team consists of only four staff members, section 5.03 of the Procurement Manual, which applies to offices at which procurement activities are carried out by several procurement sections, cannot be implemented.

IAPSO, currently the most advanced entity in e procurement, reports that all its procurement functions are carried out using electronic methods and all purchase orders are issued in its UNWebBuy e commerce application.

44. Since the Administration had no database of global procurements at Headquarters, it was unable to establish any process for reviewing and comparing procurements arranged from commercial sources against those under letters of assist.

The delays in processing of requisitions resulted in rush purchases without providing adequate opportunity for competition among a wide range of suppliers

IAPSO Inter Agency Procurement Services Office

(b) Inter Agency Procurement Services Office

29. Requests the Secretary General to ensure that the United Nations Global Marketplace website, inter alia, features lists of companies that register through the Global Marketplace as vendors of United Nations system entities, as well as statistics on contract awards, acquisition plans and procurement notices