II. Processing of requisitions

(d) x number of requisitions for goods and services.

The requisitions never resulted in obligations and were subsequently deleted.

The Board considers that project managers should approve the requisitions.

Requisitions value Amount spent committed budget Demand satisfaction rate Lead times

Regarding the splitting of requisitions, the Department of Peacekeeping Operations clarified

3. The audit team found that, in several instances, the Mission s Procurement Section had interfered in the requisitioning process, resulting in splitting of requisitions and badly delaying the processing of requisitions.

IMIS control features should be adjusted to accommodate such actions when requisitions are certified as urgent requirements.

The Board found that requisitions were rarely forwarded to purchasing staff sufficiently in advance of required delivery.

Measures have been introduced to strengthen internal controls, improve transparency and reduce the time taken to process requisitions.

The splitting of requisitions allowed bypassing of the normal procurement procedures and scrutiny by the committees on contracts.

The new Chief Procurement Officer has introduced suitable and adequate measures that ensure the timely processing of requisitions.

Purchase orders and contracts were sometimes issued without first raising requisitions and reserving necessary funds in the accounts.

A large number of requisitions were raised for goods and services that were not essential or urgently needed.

Combined clearing house reports, your equipment requisitions, expense allowance indent, motor pool chit yours is a blue Zodiac.

Such expertise is usually lodged in the substantive or technical departments, which generate specifications and requisitions for procurement services.

Accordingly, two General Service (Principal level) posts are proposed to enhance the administrative support for personnel and requisitions, respectively.

o A large number of requisitions were raised for goods and services that were not essential or urgently needed.

All requisitions are pre encumbered and purchase orders obligated electronically to ensure that funding is available before commitments are made.

The Mission did not enter into financial commitment, however, and such requisitions involving more than 15 million were later cancelled

The Mission stated that it was introducing procedures in an attempt to prevent delays and avoid improprieties in processing requisitions.

(c) In addition to the estimated date of raising requisitions, consideration may be given to include the estimated time for delivery.

Unutilized resources of 278,100 were due for the most part to administrative delays in the processing of requisitions for spare parts.

The splitting of requisitions allowed bypassing of the normal procurement procedures and of scrutiny by the Local and Headquarters Committees on Contracts.

The delays in processing of requisitions resulted in rush purchases without providing adequate opportunity for competition among a wide range of suppliers

The delays in processing of requisitions resulted in rush purchases without providing adequate opportunity for competition among a wide range of suppliers.

UNICEF has issued guidance on the proper review of emergency requisitions aimed at improving the quality of supply and distribution planning in emergencies.

o In several instances, the Mission s Procurement Section interfered in the requisitioning process, resulting in splitting of requisitions and lengthy delays in processing.

6. OIOS recommended that the successor United Nations Mission in Angola (MONUA) ensure that the validity and priority of requisitions were properly assessed.

Poverty is the result of growing unemployment, closures, the loss of property caused by IDF house demolitions, land requisitions and the levelling of land.

35. Requisitions of field missions are approved by the Field Administration and Logistics Division and transmitted through the Reality system to the Purchase Division.

All requisitions for Headquarters action should go directly to the Purchase and Transportation Service and not through the Department of Peacekeeping Operations, preferably electronically.

o The Mission s internal controls be strengthened, in particular with regard to monitoring the processing of requisitions and management review of individual procurement actions.

The Board had noted that such splitting up of requisitions and procurement should be avoided in the interest of a more cost effective procurement operation.

Additional requisitions for the services had been raised long after the expiration of the contract in order to pay the invoices submitted by the contractor.

Not advisable. Requisitions are channelled through the Department of Peacekeeping Operations, which plays an important role in ascertaining actual procurement needs and in verifying requisition information.

(d) Request for brand names at ECLAC trade and brand names were specified in the requisitions, contrary to the provisions of the Procurement Manual (21 cases)

15. Where requisitions are prepared by procurement staff they should be approved by project managers prior to processing, and this approval should be formally evidenced (para. 31).

(c) Where requisitions are prepared by procurement staff they should be approved by project managers prior to processing and this approval should be formally evidenced (para. 31)

Inventories of non expendable property were not properly established or maintained and additional expenditures were incurred as a result of delays in the preparation and submission of requisitions.

The Administration should establish suitable lead times for submission of requisitions to enable vendors to respond to bids and should monitor compliance with the established lead times (para. 49) .

DPKO has advised OIOS that these requisitions had been initiated by the respective sections, but disallowed during the review process owing to a lack of funding or other reasons.

The Board s examination of requisitions and invitations to bid relating to seven procurement orders for recycled paper specified the manufacturers apos mills and stated that no substitutes were acceptable.

(c) The Administration should establish suitable lead times for submission of requisitions to enable vendors to respond to bids and should monitor compliance with the established lead times (para. 49)

The Board therefore recommends that the Administration establish suitable lead times for submission of requisitions to enable vendors to respond to bids and monitor compliance with the established lead times.