The competitive bidding process

Avoidance of competitive bidding

There were limitations in the competitive bidding process for establishing and renewing foreign property coverage

Bidding process

The Committee expects that the selection process will be fully transparent and compliant with established procedures for international competitive bidding.

Through competitive bidding, two suppliers were selected to supply Lysol.

In cases where the competitive bidding process is waived, the justification for the waiver should be provided in accordance with the Financial Rules.

Systems contracts were awarded for commonly required items after ensuring competitive bidding.

The National Transitional Government of Liberia sold the iron ore in Buchanan to a Chinese firm at below market price without following a transparent competitive bidding process.

Through a competitive bidding process, local contractors are selected to carry out the necessary work in four phases over a two year period, ending in mid 1998.

7. In paragraph 281 of its report, the Board of Auditors recommended that the Mission be required to plan its purchase requirements to facilitate bulk purchasing through competitive bidding and where the competitive bidding process has been waived, the reasons for the waiver should be documented in accordance with the appropriate Financial Rule.

Such short term extensions impeded cost cutting measures, as did the lack of competitive bidding.

Transparency of the bidding process was not evident.

60. The Board was concerned at the extent to which UNTAES was using the miscellaneous obligating document procedure, which, unlike purchase orders, does not require a competitive bidding process.

(a) Competitive entry process

175. There was also widespread use of the exceptions to competitive bidding granted under financial rule 110.19.

Chile, in the case of telecommunications, has adopted a scheme involving several elements a universal service levy (one per cent) to generate finances, and a competitive bidding process to allocate funds.

Restoration of the Nuremberg archives was at no time considered to be a project subject to competitive bidding.

Following a competitive bidding exercise in April 2001, IAPSO was selected to procure drugs and manage the related supply process for the Global Drug Facility (GDF) of the Stop TB Partnership (www.stoptb.org).

In addition, UNDP contracted a consulting firm, through competitive bidding, to review control issues in the internal control framework.

25. The established rules and procedures on procurement, including those relating to competitive bidding, should be enforced more rigorously.

57. The Board also noted that at UNAVEM III a contract for logistical support that had been initially entered into under competitive bidding from 19 July 1995 to 18 July 1996 was extended and amended three times until 18 August 1997 without recourse to further competitive bidding.

A competitive bidding exercise was initiated in the third quarter of 1997 with respect to the existing Headquarters dental programme.

As a result, all direct purchases by the Fund for the biennium ended 31 December 1997 were made through the miscellaneous obligating document procedure, which, unlike purchase orders, does not require a competitive bidding process.

In the Committee s view, exigency does not rule out approval by the Committee on Contracts what it does circumvent is the need to go through the competitive bidding process, which should be the normal practice.

As a result, all direct purchases by the Fund for the biennium ended 31 December 1997 were made through the miscellaneous obligating document procedure which, unlike purchase orders, does not require a competitive bidding process.

The existing regulations usually regulate the timing of the auction, bidding requirements and the extent of disclosure of information during the bidding process.

(The lack of portability and the absence of annuity payouts are major shortcomings of most employer plans.) An independent board would oversee the state plan s administration, relying on a competitive bidding process to select investment managers.

The Advisory Committee notes with serious concern the Board s findings, inter alia, about the non compliance with the requirement for competitive bidding and in some cases not even giving reasons for the waiver of competitive bidding, lack of effective internal control, poor management and non observance of approved financial limits.

A call for proposals for and an international bidding process is under preparation.

27. Notes with concern the decision of the Secretary General to utilize a single source contract without competitive bidding, and requests the Secretary General to take immediate action to supply goods and services in compliance with the established procedures for procurement, based on international competitive bidding and the widest possible geographical base of procurement, so as to avoid a non competitive extension of the present contract

Fiduciary Trust Company International quoted the same price during the bidding process in 1994.

A central vendor performance database to support procurement officers in the bidding and selection process

17. UNHCR field offices should be instructed to review the procurement procedures adopted by implementing partners to ensure that they adhere to competitive bidding procedures.

27. The Audit and Management Consulting Division of OIOS also identified competitive bidding in all aviation contracts as one way of ensuring savings to the Organization.

The audit identified a series of problems relating to such matters as risk management, competitive bidding, asset valuation and the Insurance Section s resources and organizational placement.

The audit identified a series of problems relating to such matters as risk management, competitive bidding, asset valuation and the Insurance Section s resources and organizational placement.

18. Annual procurement plans should be prepared in advance to ensure competitive bidding for goods and services. Printing contracts should be awarded after ensuring adequate competitiveness.

(k) Despite shortcomings in the performance of its main firm of consultants used in the change management process, UNDP continued to employ the head of the firm as a consultant, without competitive bidding. Key recommendations made by the Board are that UNDP should

The Board noted that, in all the cases, no justification for the exception to competitive bidding had been provided, contrary to financial rule 110.19 (d) and (h).

72. The Board s test examination of 60 special service agreements of the Programme Division disclosed that 13 contracts (22 per cent) had been awarded without competitive bidding.

OIOS stated that UNCC had directly approached an existing consultant (reviewing F 4 claims) for an extension of services and had amended, without competitive bidding, an existing contract.

73. In a field office, the Board noted that out of a sample of 48 special service agreements none of the consultants had been hired through competitive bidding.

16. The audit further revealed that the media consultant was an editor of a newspaper published by a firm that was awarded a contract for media services for Habitat II in Istanbul. The contract, which amounted to 88,704, was also awarded without competitive bidding. The newspaper had previously received media service contracts in 1995 and early 1996 for a total amount of 153,579, also without competitive bidding.

Bidding requirements